Every open estimate seen
Estimates you send by email show up on your page until they are won or closed.
How do I stop losing jobs to estimates nobody followed up?
You send the estimate, the day gets busy, and nobody calls back. A week later the customer has hired someone else.
The short answer
Keep one list of open estimates and follow up on a fixed rhythm. Each follow-up should answer a question the customer is likely to have.
Do it yourself
Keep one open list
Every estimate sent, with the date, amount and customer, in one place.
Follow up on a rhythm
For example on day 2, day 7 and day 14. Then close it out.
Say something useful
Answer timing, financing or materials, or share a photo of a similar job.
Ask why when you lose
One short question tells you whether it was price, timing or trust.
Tools people use
- Jobber Field service software that follows up on quotes that have gone quiet.
- Housecall Pro Field service software with estimates, scheduling and automatic follow-ups.
- GoHighLevel A CRM with workflows and automations, built for agencies.
- Podium Business texting, with payment requests sent in the same text thread.
Or have it run for you
Runway watches the estimates you send from your inbox and asks before each follow-up goes out.
The follow-up drafted
Runway asks whether to follow up, with a reply in your tone ready.
Sent after your yes
The follow-up goes from your own inbox. Change a line first if you like.
Questions
We lose jobs because nobody follows up on estimates. Is there an AI for that?
Keep one list of open estimates and follow up on a fixed rhythm. Each follow-up should answer a question the customer is likely to have.
Is there an AI for estimate follow-up?
Field service tools like Jobber automate it inside their software. Runway drafts each follow-up from your inbox and sends it after your yes.
How many times should I follow up on an estimate?
Two or three times over two weeks is common. Stop when the customer answers either way.
Sources
Public pages read on October 14, 2026. Prices and features change; check each site before you choose.
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